Short Description

Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

 

Wages & Employment Trends

  1. Median wages (2006) $14.69 hourly, $30,560 annual
  2. Employment (2006) 2,114,000 employees
  3. Projected growth (2006-2016) Average (7% to 13%)
  4. Projected need (2006-2016) 594,000 additional employees

 

Relations

Accounting Clerk, Accounts Payables Clerk, Accounting Assistant, Bookkeeper, Accounts Receivable Clerk, Accounting Associate, Fiscal Technician, Accounting Representative, Accounting Technician, Accounting Analyst.

 

Tasks

  1. Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  2. Operate computers programmed with accounting software to record, store, and analyze information.
  3. Comply with federal, state, and company policies, procedures, and regulations.
  4. Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
  5. Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
  6. Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  7. Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  8. Code documents according to company procedures.
  9. Access computerized financial information to answer general questions as well as those related to specific accounts.
  10. Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.

 

Tools & Technology

Tools used in this occupation:

  1. Desktop computers
  2. Ledger paper — Ledger sheets
  3. Notebook computers
  4. Receipts or receipt books — Receipt books
  5. Scanners — Image scanners

Technology used in this occupation:

  1. Accounting software — FlexiLedger software; Intuit QuickBooks; Intuit Quicken software; Quicken Elite software
  2. Compliance software — Corporate Responsibility System Technologies Limited CRSTL Compliance Positioning System; FLS eDP.Payrolltax; Intrax ProcedureNet; Paisley Cardmap
  3. Document management software — Accutrac software; OmniRIM software; Records management software
  4. Enterprise resource planning ERP software — AcornSystems Corporate Performance Management; AMS Services AMS Sagitta; Business performance management BPM software; Cartesis ES Magnitude
  5. Financial analysis software — Auditing software; AuditWare software; MethodWare ProAudit Advisor; RSM McGladrey Auditor Assistant.

 

Knowledge

  1. Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  2. Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
  3. English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  4. Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
  5. Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  6. Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

 

Skills

  1. Mathematics — Using mathematics to solve problems.
  2. Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
  3. Time Management — Managing one’s own time and the time of others.
  4. Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  5. Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  6. Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
  7. Learning Strategies — Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
  8. Social Perceptiveness — Being aware of others’ reactions and understanding why they react as they do.
  9. Writing — Communicating effectively in writing as appropriate for the needs of the audience.
  10. Speaking — Talking to others to convey information effectively.

 

Abilities

  1. Near Vision — The ability to see details at close range (within a few feet of the observer).
  2. Mathematical Reasoning — The ability to choose the right mathematical methods or formulas to solve a problem.
  3. Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  4. Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
  5. Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  6. Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
  7. Written Comprehension — The ability to read and understand information and ideas presented in writing.
  8. Written Expression — The ability to communicate information and ideas in writing so others will understand.
  9. Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
  10. Speech Clarity — The ability to speak clearly so others can understand you.

 

Work Activities

  1. Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  2. Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
  3. Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  4. Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
  5. Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
  6. Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  7. Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  8. Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
  9. Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  10. Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

 

Work Context

  1. Telephone — How often do you have telephone conversations in this job?
  2. Electronic Mail — How often do you use electronic mail in this job?
  3. Importance of Being Exact or Accurate — How important is being very exact or highly accurate in performing this job?
  4. Importance of Repeating Same Tasks — How important is repeating the same physical activities (e.g., key entry) or mental activities (e.g., checking entries in a ledger) over and over, without stopping, to performing this job?
  5. Face-to-Face Discussions — How often do you have to have face-to-face discussions with individuals or teams in this job?
  6. Contact With Others — How much does this job require the worker to be in contact with others (face-to-face, by telephone, or otherwise) in order to perform it?
  7. Spend Time Sitting — How much does this job require sitting?
  8. Structured versus Unstructured Work — To what extent is this job structured for the worker, rather than allowing the worker to determine tasks, priorities, and goals?
  9. Time Pressure — How often does this job require the worker to meet strict deadlines?
  10. Freedom to Make Decisions — How much decision making freedom, without supervision, does the job offer?

 

Job Zone

Medium Preparation Needed

  1. Overall Experience Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
  2. Job Training Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers.
  3. Job Zone Examples These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include funeral directors, electricians, forest and conservation technicians, legal secretaries, interviewers, and insurance sales agents.
  4. SVP Range (6.0 to < 7.0).

 

Education

Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate’s degree. Some may require a bachelor’s degree.

 

Interests

  1. Conventional — Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
  2. Enterprising — Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

 

Work Styles

  1. Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
  2. Integrity — Job requires being honest and ethical.
  3. Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  4. Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  5. Independence — Job requires developing one’s own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
  6. Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
  7. Initiative — Job requires a willingness to take on responsibilities and challenges.
  8. Persistence — Job requires persistence in the face of obstacles.
  9. Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high stress situations.
  10. Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.

 

Work Values

  1. Working Conditions — Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.
  2. Support — Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.

 

Other Occupation Details:

  1. Controller/Treasurer
  2. Chief Executive
  3. Financial Examiner
  4. Financial Manager
  5. Purchasing Manager
  6. Accountant
  7. Auditor
  8. Tax Examiner
  9. Personal Finance Advisors
  10. Budget Analyst
  11. Financial Analyst
  12. Credit Analyst
  13. Supervisor
  14. Loan Officer
  15. Bill Account Controller
  16. Administrative Officer
  17. Purchasing
  18. Cost Estimator
  19. Tax Preparer
  20. Clerk – Junior Accountant
  21. Clerk – Statement
  22. Teller
  23. Cashier